Time Tracking in Fibery

So where have all these hours go?

In this article we’ll share ways to:

• ⏱ Track time manually and with a timer.
• 👆 Roll up the time spent on Tasks to Projects, Customers, and even Goals.
• 🧮 Generate a timesheet for a person or a whole team.
• 🤹‍ Report on any custom attribute, juggle data till we’re bored.

Fibery is a no-code platform, so there is no certified® way of doing something, including tracking time. Feel free to share your approach with fellow Creators in the Community.

Here are a couple of solutions we suggest – a lightweight and a more powerful one.

Lightweight Time Tracker

Log time

To capture the time spent, we add a Field to the smallest thing we do. So it’s Task, not Project; Story, not Epic:

Teammates log the time spent manually:

Or with a timer (involves creating extra date Field and copy-pasting a few buttons):

To quickly spot the longest tasks, we display the time spent on each card on the Kanban board and turn on the sorting:

Roll up

To get a sense of how big a Project is, we roll up the time spent with a formula:

Tasks.Sum([Time Spent])

Generate timesheets

Once we’ve collected the time entries, we are ready to report time spent by project and person:

Once the timsheets are ready, we generate a link for the HR department and stakeholders that avoid Fibery at any cost:

That’s it for the quick-and-easy solution.

🎁 Copy Lightweight Time Tracker to your workspace.

Time Tracker Pro

A more advanced solution comes in handy when you’d like to:

• keep detailed logs,
• tag time spent — ex. whether it’s billable,
• separately track time for each person working on a task.

Log time (like a pro)

Instead of adding a Field, this time we add a whole new Type of data — Time Log:

We also connect it to the lowest level of work hierarchy — Task in our example — and User:

To simplify time entry, we configure a personal timesheet for everyone:

A person clocking time adds their timesheet to favorites and visits it regularly to add records:

Timer is also an option here: those buttons from above could be re-programmed to add time logs. We are just too lazy to do it for this article — please ping us via Intercom if timer is what you need.

Tag logged time

Since Time Log is its own thing now, we are free to add attributes:

• billable or not,
• kind: email, meeting, or actual work,
• description.

Let’s add the Billable checkbox as an example:

We link the Time Entry to a specific Task, and the Task belongs to a certain Project. This means we can show the parent Project on a Time Entry too:

Roll up time (like a pro)

Since a Task has multiple Time Entries, the roll up for a pro starts one level lower:

• Task.[Time Spent] = [Time Logs].Sum(Hours)
• Project.[Time Spent] = Tasks.Sum([Time Spent])
• …(till the very top)

Generate timesheets (like a pro)

Now that we’ve collected quality data, it’s time to do some analysis. Where have we put most of our efforts in?

The same data from a different angle (just showing off):

So that’s the more advanced solution.

🎁 Copy Time Tracker Pro to your workspace.

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If you haven’t tried Fibery yet, grab a free account.

Feel free to share how you do time tracking in our Community — doesn’t matter which tool you use. It’s also the best place to ask questions about the time trackers we’ve described here.