Using the 1-3-5 Rule Correctly (+To-Do List Template)

The 1-3-5 rule is a productivity  framework that helps you turn big targets into bite-sized pieces with clear "how to" and "why.”

It divides tasks into three categories: 

• 1 big task, or the Objective

• 3 medium tasks, aka Key Actions

• 5 small Tasks 

This structure helps in balancing workload and maintaining focus on critical activities without feeling overwhelmed.

Why Do I Need a 1-3-5 Focus Template?

The 1-3-5 Focus Template is essential for anyone looking to enhance their productivity and time management skills. It helps in:

1. Prioritization: By forcing you to limit your tasks, it ensures that you focus on what truly matters.

2. Clarity: It provides a clear structure to your day, reducing the cognitive load of deciding what to do next.

3. Achievability: Breaking down tasks into manageable chunks makes it easier to achieve your goals and maintain motivation.

Get the 1-3-5 Focus template here 🔎

Ideas! 💡

You can adapt this framework based on the size of your team or organizational structure

For example, you may use it to set:

• Objectives per Team

• Objectives per Department

• Personal to-do list for teammates to work on some deliverables or significant initiatives like Success Plans.

Also, you can customize and implement your preferred prioritization systems with powerful Formulas:

Or improve the workflow with Automations 

If you’re missing anything, ping us in the chat!

Customizing the 1-3-5 Rule for Different Needs

The 1-3-5 rule is a versatile productivity tool. You can easily tailor it to fit different work environments and personal productivity styles, enhancing efficiency and results.

Long-Term Planning

To adapt the 1-3-5 rule for long-term projects, scale your tasks into daily, weekly, and monthly plans. 

Maintain the ratio of big, medium, and small tasks, ensuring each day contributes to your larger goals. This method keeps you focused and progressing steadily.

Spontaneous Planning

If you prefer a less structured approach, the 1-3-5 rule still works. Instead of setting a fixed list at the day's start, adjust your tasks as they arise. 

Compare each new task's size and importance to your existing list and fit it into the 1-3-5 framework. This flexibility keeps you productive without feeling restricted.

Uneven Task Distribution

Sometimes, your tasks won't fit the 1-3-5 format perfectly. On days filled with many small tasks and only one medium task, switch to a 1-1-10 approach. 

Focus on one big task, one medium task, and ten small tasks. This adjustment keeps you productive without forcing an unnatural task distribution.

Customization Tips

1. Prioritize Flexibility: Adjust the rule based on your workload and tasks. If a day demands more small tasks, shift the balance as needed.

2. Use Tools and Apps: Utilize productivity apps like Fibery that allow customization of to-do lists. These tools help you track and adjust your 1-3-5 lists on the go.

3. Evaluate and Reflect: Regularly review your task lists to see what worked and what didn't. This reflection refines your approach and makes the 1-3-5 rule more effective over time.

By customizing the 1-3-5 rule, you align it with your needs, making it a powerful tool for boosting productivity and achieving goals.

Inspiration

There are also other approaches to this framework.

• We definitely like this article from Pandadoc, which very nicely explains this framework, why it is helpful, and how to use it.

• The SuccessCoaching course explains this framework really well.

• You can also use it ito improve your personal productivity. Check out this article for more details

Try Fibery's 1-3-5 Focus Template today and transform the way you manage your tasks!